For HOAs & Community Associations
HOA Meeting Minutes Software for Property Managers & Boards
Upload your HOA board meeting recording. Get compliant, ready-to-distribute minutes in under 20 minutes — without storing recordings or creating verbatim transcript liability.
15-day free trial · California Civil Code compliant · Executive session ready
Built for Every HOA Situation
Whether you manage one community or one hundred, BoardBreeze fits your workflow.
Property Management Companies
Managing 20, 50, or 100+ HOA communities? One BoardBreeze Pro account covers all your boards. Upload a recording after each meeting — minutes are ready before you leave the parking lot.
Self-Managed HOA Boards
No property manager, no budget for a professional secretary. BoardBreeze gives small HOA boards professional-quality minutes without professional-level cost.
Large Community Associations
Master-planned communities, high-rise condo associations, and large HOAs with multiple standing committees — BoardBreeze handles multi-hour meetings and complex agenda structures.
HOA Minutes Compliance by State
Every state with significant HOA populations has specific statutory requirements for meeting minutes. BoardBreeze produces output that meets them.
| State | Law | Minutes Deadline |
|---|---|---|
| California | Civil Code §4950 | 30 days after meeting |
| Florida | Chapter 720.303 | 7 business days after approval |
| Texas | Property Code §209.005 | 7 days of written request |
| Nevada | NRS 116.3108 | 10 business days |
| Arizona | ARS §33-1804 | Within 30 days |
| Washington | RCW 64.38.035 | Within 60 days |
Requirements vary — always verify your state's current statute. For a full state-by-state breakdown, see our HOA minutes legal requirements guide.
Built for HOA Compliance
General transcription tools produce verbatim transcripts. BoardBreeze produces formatted HOA board minutes — the way state law requires them.
State-Law Compliant Output
Minutes formatted to satisfy your state's HOA statute — California Civil Code, Florida Chapter 720, Texas Property Code, Nevada NRS 116, and more. Motions, votes, and action items captured in the required format.
Executive Session Ready
Automatically generates separate executive session minutes for delinquency reviews, litigation strategy, and personnel matters. Open session record notes entry and return without disclosing confidential deliberations.
No Recording Liability
Upload the recording, generate minutes, delete the audio. In California and other states, stored HOA recordings are discoverable records in homeowner disputes. BoardBreeze produces minutes without requiring you to keep the recording.
Homeowner-Dispute Ready
When a homeowner challenges a board decision, your minutes are the record. BoardBreeze produces consistently formatted, complete minutes — every motion, every vote, every action item — that hold up to scrutiny.
Portfolio Scale
One account handles your entire community portfolio. No per-community licensing, no per-meeting fees. Process as many HOA board meetings as your plan allows each month.
Export to Word & Google Drive
Export minutes as Word (.docx) for board review and approval, or save directly to Google Drive for shared access. Distribute to board members without leaving your workflow.
How It Works
No new hardware. No software to install. Works with any recording setup your board already uses.
Record your board meeting
Use your phone, a conference room recorder, or any audio device. MP3, WAV, M4A, MP4 — any format works.
Upload & BoardBreeze processes
Upload after the meeting. BoardBreeze transcribes, identifies motions and votes, and formats minutes in 15-20 minutes.
Review, approve & distribute
Review the draft (typically 20-40 minutes), export to Word or Google Drive, distribute to board members for approval.
Start Automating Your HOA Minutes Today
15-day free trial. No credit card required. Upload your next board meeting recording and see compliant minutes in under 20 minutes.
Questions? Contact us or email grace@appboardbreeze.com
Questions from Property Managers & HOA Boards
Can BoardBreeze handle executive session minutes separately?
Yes. Upload the executive session recording separately. BoardBreeze generates a separate executive session minutes document that captures that the session occurred, the general subject (delinquency, litigation, personnel, real estate), and any actions taken — without disclosing the confidential deliberations. Keep it separate from the open session minutes per your state's requirements.
Does BoardBreeze work for property managers with multiple HOA communities?
Yes — this is one of the most common use cases. One BoardBreeze account handles all your communities. After each board meeting, upload the recording. Minutes are ready in 15-20 minutes. For a management company handling 50 communities with monthly board meetings, that's roughly 50 recordings per month processed under one subscription.
What about California Civil Code §4950 compliance?
BoardBreeze produces minutes that satisfy California's requirements: written record of all matters decided, motions and votes captured, and available within the 30-day window. Executive session minutes are generated separately per Civil Code §4935. The output is a Word document ready for board review, approval, and distribution to members who request it.
Can we use BoardBreeze for annual HOA meetings (not just board meetings)?
Yes. Annual membership meetings — including elections, budget ratification, and special assessments — are processed the same way. Upload the recording, and BoardBreeze produces formatted minutes capturing all motions, election results, and member votes.
What if the AI makes a mistake in the minutes?
You review and edit the generated minutes before distributing them. The AI eliminates 80-90% of the manual work — capturing motions, votes, and action items from the audio — while your review catches any errors before the document becomes the official record. Most reviewers spend 20-40 minutes reviewing minutes for a 90-minute HOA board meeting.