BoardBreeze Blog
Expert guides on board meeting minutes, AI transcription, compliance, and governance best practices.
Popular guide: are board meeting minutes public — state-by-state open meetings rules.
How to Process a Public Records Request: A Clerk's Workflow and Tracking System (2026)
A step by step public records request workflow for municipal clerks: intake, logging, the 10-day determination, extensions, exemption review, redaction, release, and the tracking log that keeps you defensible.
Ordinance vs. Resolution vs. Motion: What Every City Clerk Needs to Know (2026)
The practical difference between an ordinance, a resolution, and a motion: what each one does, how each is adopted, when each takes effect, and exactly how each should appear in your council minutes.
The City Clerk's Agenda Preparation Workflow: From Call for Items to Posting
A backward planned agenda preparation workflow for city clerks: the call for items, staff report deadlines, legal review, the consent calendar, writing item descriptions that survive challenge, packet assembly, 72 hour posting, and late materials.
Your Minutes Now Follow Your Agenda — and Yes, You Can Upload the Video
BoardBreeze now reads your meeting agenda (PDF) and structures your minutes to mirror it exactly — item numbers, recommended actions verbatim, consent items, closed session handled correctly. Plus: upload the full meeting video (MP4/MOV), even 6-hour district recordings.
Committee Meeting Minutes for California Community Colleges: Participatory Governance, Robert's Rules & the Brown Act
Every California community college runs ten or more governance committees — accreditation, budget, facilities, PGC — and each one needs minutes. What committee minutes must include, how the Brown Act applies, why accreditation teams read them, and how to produce them in minutes instead of hours.
Purpose-Built AI for Boards vs. Microsoft Copilot for Minute Taking (2026)
Purpose-built AI for boards vs Microsoft Copilot minute taking comparison: what Copilot's Teams recap actually produces, what it costs per user, and when a governance-specific tool like BoardBreeze ($29.99/mo flat) is the better fit for board minutes.
Affordable AI Board Portal for Small Boards (2026): Honest Options & Real Pricing
Looking for an affordable AI board portal for a small board in 2026? Honest breakdown of what's actually available — published pricing only — including BoardPro (~$165/mo portal) and BoardBreeze ($29.99/mo AI minutes from any recording).
Best OnBoard Alternatives 2026 (Honest Comparison)
Looking for an OnBoard (Passageways) alternative in 2026? Compare the best options — including BoardBreeze ($29.99/mo, AI minutes from any recording) — on pricing, AI minutes, and what each is actually built for.
Best BoardEffect Alternatives 2026 (Honest Comparison)
Looking for a BoardEffect alternative in 2026? Compare the best options — including BoardBreeze ($29.99/mo, AI minutes from any recording) — on pricing, AI minutes, and what each is actually built for.
Robert's Rules of Order for HOA Boards: A Practical 2026 Guide
A plain-English guide to Robert's Rules of Order for HOA boards — motions, seconds, debate, and voting — plus the common mistakes volunteer boards make and how procedure shapes the minutes.
HOA Board Meeting Agenda: Template, Order of Business & 2026 Best Practices
Build a compliant HOA board meeting agenda: the standard order of business, the consent agenda, executive session, and a free template. A 2026 guide for community managers.
HOA Annual Meeting Minutes: What to Record and How to Hit Quorum (2026)
What HOA annual meeting minutes must record — elections, member votes, proxies, and quorum — plus what to do when the meeting fails quorum. A 2026 guide for community managers.