Free templates built for your specific board type and meeting laws — school boards, HOAs, nonprofits, city councils, and more.
Select the template that matches your board type. Each includes the exact sections, motion language, and compliance notes required by your meeting laws.
Corporate boards, private organizations
Community colleges, school districts, special districts
Governing boards preferring action items listed under each agenda item
California K-12 school districts, community colleges
Public school boards outside California (all 50 states)
California HOAs, condo associations, CIDs
HOAs outside California (FL, TX, IL, WA, AZ, and all states)
Charitable organizations, foundations, associations
City councils, county boards, commissions, special districts
All 9 templates delivered to your inbox — with formatting tips and a compliance checklist for each board type.
9 templates, free — delivered to your inbox
Click any template to expand the full content. Copy and paste directly into Word, Google Docs, or your board management software.
BoardBreeze turns your meeting recording into compliant, formatted minutes in under 20 minutes. No manual transcription, no template filling — just upload and approve.
Try BoardBreeze Free — 15-Day TrialChoose based on your board type and governing law. California school districts use the Brown Act template. California HOAs use the Davis-Stirling template. Nonprofits use the 501(c)(3) template (which covers IRS Form 990 governance documentation). City councils and special districts use the Sunshine Law template. For other public school boards, use the Open Meetings Act general template.
These templates are designed to meet the documentation requirements of the stated laws (Brown Act, Davis-Stirling Act, IRS §501(c)(3), state open meetings acts). However, they are templates — not legal advice. Your board's attorney or legal counsel should review your actual minutes and any compliance questions specific to your jurisdiction.
The California Davis-Stirling template is specifically for California HOAs and includes Civil Code §4925 (homeowner right to speak), §4935 (executive session restrictions), and the 30-day distribution requirement of §4950. The General State Law template covers HOAs in all other states with notes for Florida (§720.303), Texas (§204), Washington (§64.38), and Arizona (§33-1804).
Most state open meetings laws require school board minutes to document: the date, time, and location; names of members present (quorum confirmation); each motion with exact wording, who moved and seconded, and the vote count; public comment on each agenda item; executive session entry/exit and legal authority; and the recording secretary's certification. California school boards must additionally comply with Brown Act specifics including individual roll call votes.
BoardBreeze uses AI to automatically generate board meeting minutes from your audio recording — you don't need to fill in a template manually. The minutes it generates follow the structure and compliance requirements of these templates. If you have an Enterprise plan, you can use a custom template that matches your organization's specific format.
HOA meeting minutes should document: the date, time, and location; directors present and absent (with quorum confirmation); a homeowner open forum section; approval of prior minutes; financial report; each action item with motion wording, who moved and seconded, vote count, and result; any executive session with the legal basis stated; and the secretary's signature. California HOA minutes must also meet Davis-Stirling Act requirements including the 30-day distribution rule.