For City Councils & Municipalities
Meeting Minutes Software for City Councils & Municipal Clerks
Built for the city clerk's workflow — FOIA-ready, open-meeting-law compliant minutes in 5 minutes, without storing recordings or transcripts.
15-day free trial · Used by public boards nationwide · No recording liability
Built for City Clerks Across the Country
The same workflow handles a 90-minute committee meeting and an 8-hour council session — across every state's open meeting law.
Whatever your state's open meeting law requires, BoardBreeze produces minutes that comply.
The Municipal Clerk's Reality
BoardBreeze brings that 8–16 hours down to under 1 hour of review.
How It Works
No new hardware. No software to install. No IT project. Works with your existing recording setup.
Upload your meeting recording
Upload any audio or video file from your existing recording setup — no new hardware required. Supports MP3, WAV, M4A, MP4, and more.
AI structures the minutes
BoardBreeze transcribes the audio, identifies agenda items, motions, votes, and action items, and formats everything into a structured minutes document.
Review, export, and distribute
Your clerk reviews the AI draft (typically 20-30 minutes for a 2-hour meeting), then exports to Word (.docx) or Google Drive for council distribution.
Open Meetings Software Built for Municipal Compliance
BoardBreeze understands the specific requirements of city council minutes — not repurposed from a business meeting tool.
Open Meetings Software — Built for Compliance
BoardBreeze is open meetings software purpose-built for local government. Minutes include all required elements for your state's open meeting law — quorum confirmation, public comment documentation, motion language, and vote counts. Supports Brown Act, Sunshine Law, Texas OMA, Illinois OMA, and all state open meetings requirements.
FOIA & Public Records Ready
Every minutes document is formatted for immediate public disclosure. When a records request arrives, just provide the approved minutes file — no reformatting needed.
No Recording Liability
Upload your recording, generate minutes, then delete the audio. BoardBreeze produces formatted minutes without requiring you to store the recording as a public record.
Robert's Rules of Order
Automatically identifies motions, seconds, roll call votes, and action items. Outputs properly labeled parliamentary actions in the standard format your clerk already uses.
Long Meeting Support
City council meetings run long. BoardBreeze handles recordings up to 12 hours — including marathon budget sessions and contentious zoning hearings.
Same-Day Turnaround
Many states require minutes within 7-14 days. BoardBreeze produces a complete draft in 15-20 minutes so you can have a same-day deliverable for review.
The ROI for Your City
Manual Minutes (Current)
- • 8–16 hours per meeting
- • $35/hr clerk rate = $280–560 per meeting
- • Biweekly meetings: $7,280–14,560/year
- • Inconsistent format across meetings
- • Delayed availability for records requests
With BoardBreeze
- • Under 1 hour per meeting (review only)
- • $99/month = $1,188/year
- • Annual savings: $6,000–13,000+
- • Consistent format, every meeting
- • Same-day draft available
Questions from Municipal Clerks
What is open meetings software?
Open meetings software helps local government bodies comply with state open meetings laws (also called sunshine laws or open public meetings acts) by automating the documentation of public meetings. It produces minutes that include all legally required elements — quorum confirmation, public comment periods, motions, votes, and action items — in a format suitable for public disclosure and records requests. BoardBreeze is open meetings compliance software specifically designed for city councils, school boards, and other public bodies subject to open meeting laws.
Is BoardBreeze FedRAMP certified?
BoardBreeze is not FedRAMP certified. For local government (city, county, district), BoardBreeze's AWS infrastructure and encryption meet the security standards used by the municipalities we serve. Federal agencies should check their specific IT requirements.
Can we use BoardBreeze for planning commission and committee meetings too?
Yes. Many municipal clerks use one BoardBreeze account for all their governance meetings — city council, planning commission, parks board, and special districts. All meetings are processed the same way.
What about executive/closed sessions?
BoardBreeze processes whatever audio you upload. For executive sessions, follow your state's laws regarding what information should be documented and what must remain confidential. Keep executive session minutes separate from open session minutes.
How does BoardBreeze handle roll call votes?
The AI identifies roll call votes from the audio and formats them with each member's name and vote. You review and correct the draft before it becomes the official record.
Start Automating Your Council Minutes Today
15-day free trial. No credit card required. Upload your first meeting recording and see AI-generated minutes in under 20 minutes.
Questions? Contact us or email grace@appboardbreeze.com