For Government Boards
Meeting Minutes Technology Software for Government Boards
BoardBreeze automates minutes for city councils, county boards, school districts, and special districts. FOIA-ready drafts that capture quorum, motions and votes, with no recording liability.
15-day free trial · Used by public boards nationwide · Controls documented against SOC 2 criteria (no independent audit yet)
The Board Clerk's Burden
BoardBreeze brings that 3–6 hours down to 20–30 minutes of review.
Built for Every Type of Public Board
Any governing body that must produce official minutes under state open meeting laws.
How It Works
No new hardware. No software to install. No IT project.
Upload your meeting recording
Upload any audio file from your existing recording setup — no new hardware required. Supports MP3, WAV, M4A, and more.
AI transcribes and structures the minutes
BoardBreeze transcribes the audio, identifies agenda items, motions, votes, and action items, and formats the output into a structured minutes document.
Review and export
Your clerk reviews the AI draft (typically 20-30 minutes of review for a 2-hour meeting), then exports to Word (.docx) or Google Drive for distribution.
Built for Public Bodies
BoardBreeze is built around how public governing bodies keep minutes, not repurposed from a business meeting tool.
Open Meeting Law Essentials
Every draft records what open meeting minutes are expected to show: who was present and whether there was a quorum, public comment, the language of each motion, and how each member voted. Your clerk reviews and approves it before it becomes the record.
Ready for Records Requests
Approved minutes export to Word, tagged PDF, Google Drive or email, so the file you hand over for a public records request is the same one the board approved.
No Recording Liability
BoardBreeze never joins your meeting. You upload your own recording or paste the link to your public meeting video, and recordings are deleted after 4 days.
Closed Session Handled Carefully
Upload your agenda and any item marked closed session gets only the recess and reconvene times and any action reported in open session. The draft never summarizes closed session discussion, which suits Brown Act agencies in California.
Robert's Rules of Order
Identifies motions, seconds, amendments, and votes, and labels each parliamentary action the way your clerk already writes it. If a mover or vote cannot be heard, the draft marks it instead of guessing.
Action Minutes
Many councils and special districts keep action minutes. On Pro and Enterprise, choose Action minutes in Settings and every draft records only motions, movers and votes, with no discussion summaries.
Long Meeting Support
City council and county board meetings run long. Pro and Enterprise handle meetings up to 12 hours.
Start Automating Your Board Minutes Today
15-day free trial. No credit card required. Upload your first meeting recording and see AI-generated minutes in under 20 minutes.
Questions? Contact us or email help@appboardbreeze.com