BoardBreeze vs Boardable 2026: Which Is Right for Your Board?

Last updated: March 2026

If you're evaluating board management software, BoardBreeze and Boardable serve different primary needs — and understanding that difference upfront will save you time.

The short version: BoardBreeze automates the production of meeting minutes from audio recordings. Boardable/OnBoard is a board portal — it manages documents, agendas, and governance workflows, but it doesn't produce minutes from recordings.

If your primary problem is: "My clerk spends 3-6 hours writing minutes after every meeting" — BoardBreeze solves that. Boardable does not.

If your primary problem is: "Our board needs a secure portal to share documents and vote remotely" — Boardable/OnBoard is built for that. BoardBreeze is not.

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Quick Comparison

Feature	BoardBreeze	Boardable / OnBoard
Primary focus	AI minutes automation	Board portal + governance
Audio → Minutes	Yes — automated	No
Minutes production time	20-30 min review	3-6 hrs manual
Board portal	No	Yes
Document sharing	Export only	Full portal
Agenda builder	No	Yes
Voting tools	No	Yes
Compliance awareness	Brown Act, Robert's Rules	General governance
Starting price	$29.99/month	Not publicly listed (~$1,500+/yr)
Free trial	15 days, no credit card	Demo required
Self-serve setup	Yes (2 min)	Sales process

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What BoardBreeze Does

BoardBreeze is an AI meeting minutes platform built specifically for governing bodies: school boards, nonprofits, HOAs, community colleges, city councils, and hospital boards.

The workflow:

1. Upload your meeting recording (or record live in your browser)
2. BoardBreeze transcribes the audio using AWS Transcribe
3. AI identifies motions, seconds, votes, and action items
4. Outputs a formatted minutes document — not a transcript, a proper minutes document
5. You review and edit (typically 20-30 minutes), then export to Word (.docx) or Google Drive

What BoardBreeze is good at:

• Automating the most time-consuming part of board governance: producing the minutes draft
• Parliamentary procedure tracking (motions, seconds, votes, abstentions)
• Brown Act and Robert's Rules compliance awareness
• Long meetings (up to 12 hours tested in production)
• Self-serve — sign up and start using immediately

What BoardBreeze doesn't do:

• Board portals (secure document distribution to directors)
• Agenda building and distribution
• Remote voting or consent agenda management
• D&O questionnaires or director onboarding

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What Boardable / OnBoard Does

Boardable was acquired and rebranded as part of the OnBoard platform by Passageways. The combined platform provides a comprehensive board management system:

What OnBoard is good at:

• Secure board packet distribution
• Agenda creation and tracking
• Digital meeting books
• Remote voting and polling
• Task management and action item tracking
• Director onboarding and engagement tools
• Meeting scheduling and calendar management

What OnBoard doesn't do:

• Transcribe meeting recordings
• Automatically generate meeting minutes from audio
• Produce formatted minutes documents from meeting content

The minutes in OnBoard are produced manually — your clerk writes them within the platform's editor, same as any word processor, just within the board's governance hub.

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Head-to-Head: Meeting Minutes Production

This is where the comparison matters most for clerks and executive assistants.

BoardBreeze workflow:

• Upload a 2-hour recording
• Wait 8-10 minutes for AI processing
• Review AI-generated draft (20-30 minutes)
• Export and distribute
• Total clerk time: ~30 minutes

Boardable/OnBoard workflow:

• Transcribe or listen back to recording (optional)
• Write minutes manually in the platform's editor
• Review and edit
• Distribute for board approval
• Total clerk time: 3-6 hours

BoardBreeze doesn't just assist with minutes — it produces the first draft automatically. That's a qualitative difference, not a feature advantage.

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Pricing

BoardBreeze (public pricing):

• Essential: $29.99/month
• Pro: $99/month
• Enterprise: $499/month
• Free trial: 15 days, no credit card

Boardable / OnBoard (pricing not publicly listed):

• Requires demo and sales conversation
• Estimated $1,500–$5,000+/year based on industry reports
• No self-serve trial — you schedule a demo

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When to Choose BoardBreeze

Choose BoardBreeze if:

• Your organization's biggest governance pain point is the time spent producing meeting minutes
• You need compliance-aware output (Brown Act, Robert's Rules, FOIA-ready)
• You want to start in minutes, not weeks (self-serve, no sales process)
• Your budget is under $500/month
• You're a school board, nonprofit, HOA, hospital board, or community college

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When to Choose Boardable / OnBoard

Choose Boardable/OnBoard if:

• You need a full board portal — secure document distribution, director portals, agenda management
• Your primary issue is board engagement and governance infrastructure, not minutes production
• You have a budget for a comprehensive governance platform
• You're evaluating a suite of governance tools, not just minutes

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The Case for Using Both

Some organizations use BoardBreeze for minutes automation and a portal for document distribution and director management. They're not direct competitors in practice — they solve different parts of the governance problem.

If you need both minutes automation and a board portal, consider:

• BoardBreeze + Google Drive or SharePoint (for document distribution)
• BoardBreeze + OnBoard (minutes from BoardBreeze, portal from OnBoard)
• Diligent (enterprise-level platform that handles both, at enterprise pricing)

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My Recommendation

I'm biased — I built BoardBreeze. But here's the honest framing:

If a board clerk is evaluating these two products, they're almost certainly doing it because they're spending too much time writing minutes. That's a BoardBreeze problem to solve, not a Boardable problem.

If a governance director or IT buyer is evaluating these two products for board infrastructure — document security, director portals, voting tools — that's an OnBoard evaluation, and BoardBreeze won't compete on those features.

Try BoardBreeze free for 15 days (no credit card required). Upload a recording from your last board meeting and see if the AI-generated output meets your standard. If it does, you've just reclaimed 3-5 hours per meeting cycle.

Start your free trial →

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Further Reading

• Best Board Meeting Minutes Software (2026) — Honest Comparison
• Best Alternatives to Boardable 2026
• BoardBreeze vs Diligent 2026
• The Complete Guide to Board Meeting Minutes
• Meeting Minutes Software: Complete Buyer's Guide 2026

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Questions about whether BoardBreeze is right for your organization? Email grace@appboardbreeze.com — I respond personally.