Best Board Portal with AI-Generated Minutes: 2026 Guide

Last updated: October 20, 2026. Each vendor's AI minutes feature checked on its own site that day. Reviewed by Grace Esteban, former Board Clerk, City College of San Francisco.

Quick Answer

Most major board portals now offer AI help with minutes, a real change from early 2026. Diligent, BoardEffect, OnBoard and Boardable all describe AI that drafts minutes, usually from notes and meeting transcripts, and often on a higher tier or an add-on. The differences that matter are what the draft comes from, which plan includes it, and what it costs.

If you need a full board portal, pick the portal and check that its AI minutes are on the tier you're quoted. If you mainly need minutes, a dedicated tool like BoardBreeze (from $29.99/month) drafts directly from your recording or a link to your meeting video, at a published price.

At-a-Glance: AI Minutes by Tool (October 2026)

Tool	AI Minutes	What the Draft Comes From	Board Portal	Pricing
BoardBreeze	✅ Every plan	Uploaded recording, pasted meeting link, or live browser recording	❌ No	From $29.99/month, published
ClerkMinutes	✅ Yes	Imported meetings	Agendas and publishing, not a full portal	From $99/month billed yearly ($129 monthly)
Diligent Boards	✅ Yes	Agendas, typed notes, board materials, meeting transcripts	✅ Yes, enterprise	Quote only
Diligent Community	✅ AI-Supported Minutes (Livestream Manager Pro and Plus)	Livestream closed-caption transcripts and agenda timestamps	✅ Yes, public sector	Quote only
BoardEffect	✅ AI Smart Minutes	Notes and meeting transcripts	✅ Yes	Quote only
OnBoard	✅ AI Minutes in the AI Suite (add-on; included on Ultimate)	Not stated on its pricing page	✅ Yes	Quote only
Boardable	✅ AI Meeting Minutes & Transcripts on Professional+	AI transcripts and summaries	✅ Yes	Published, from $20.99/user/month billed annually
Aprio	No AI minutes feature found	n/a	✅ Yes	Quote only

Key takeaway: the question is no longer "does it have AI minutes?" but "does the AI work from the recording my board actually makes, on a plan I can afford?"

Why the Input Matters

Board portals were built to solve document distribution: getting board books, agendas and materials to directors securely before meetings. Their AI minutes features grow out of that, so they tend to draft from what's already in the portal: the agenda, the clerk's notes, board materials, and a transcript from the portal's own meeting or livestream tools.

That works well if your meetings run through those tools. It works less well if your board records on a phone, a room A/V system, Zoom, or a public video archive like Granicus, Swagit or YouTube, and you'd have to get a transcript into the portal first.

Dedicated minutes tools start from the recording. Ask any vendor:

What does the draft come from? An uploaded audio or video file, the vendor's own livestream, typed notes, or a transcript you provide?
Which plan includes it? Base plan, higher tier, or paid add-on?
What happens to the recording? How long is it stored, and where?

The Tools: What Each One Does

1. BoardBreeze: Dedicated AI Minutes

Price: $29.99/month (Essential) | $99/month (Pro) | $499/month (Enterprise). Annual billing is 25% off, payable by invoice, Net 30. Free trial: 15 days and 3 hours of meetings, no credit card AI minutes: Every plan Board portal: No

BoardBreeze is built around the recording. Upload it, paste a link to the meeting video, or record live in the browser. Add your agenda if you have one, and BoardBreeze drafts minutes organized by agenda item, with motions, seconds and votes labeled.

What it does well:

Drafts from an uploaded recording, or a pasted Granicus, Swagit, Legistar, Dropbox or Google Drive link, or a YouTube video of your own organization's public meeting
Follows an uploaded agenda's numbering and section titles, keeping recommended-action language word for word
Meetings up to 3 hours on Essential and up to 12 hours on Pro and Enterprise
Minutes Assistant chat to answer questions about the meeting afterward
Exports to Word, a tagged PDF, plain text, Google Drive or email
Recordings deleted automatically after 4 days
Pro: up to 5 people sharing 40 hours a month. Enterprise: up to 20 people sharing 240 hours a month, with a choice of action-item layout

What it doesn't do:

Board portal (document library, director communication, board book assembly)
Meeting scheduling or agenda building
Director onboarding or D&O questionnaires

Who it's for: Organizations that need minutes, not a full governance suite: school boards, nonprofits, hospital boards, HOAs, city councils, townships, community colleges.

Try BoardBreeze free

2. ClerkMinutes: Local Government Minutes

Price: Starter $99/month billed yearly or $129/month billed monthly (5 meetings a month, 3 boards, 3 team members); Growth $249/month billed yearly or $299 monthly; Custom by quote Free trial: 14 days, no credit card AI minutes: Yes Board portal: No, but includes an agenda builder and website publishing

ClerkMinutes is built for city, county and town clerks, with agenda building, minutes generation and publishing agendas and minutes to your website. Its site says it imports meetings and integrates with YouTube and Zoom.

Read full comparison: BoardBreeze vs ClerkMinutes

3. Diligent Boards and Diligent Community: Enterprise and Public-Sector Portals

Price: Quote only Free trial: No; requires a sales process AI minutes: Yes Board portal: Yes, comprehensive

Diligent is the market-leading board portal. It handles the full governance lifecycle: board books, secure communication, voting, entity management, ESG reporting and compliance tools.

AI minutes: Diligent's board minutes page describes AI "auto-generating a high quality first draft from your agendas, typed notes, board materials and meeting transcripts," followed by review and approval. For public bodies, Diligent Community announced AI-Supported Minutes on February 12, 2026, in its Livestream Manager Pro and Plus packages, using "automated closed-caption transcripts and agenda timestamps to help you draft minutes for each agenda item." Diligent's pages do not say it drafts directly from an audio file you upload.

Who it's for: Large organizations and public agencies that need a full portal and want minutes inside it.

Read full comparison: BoardBreeze vs Diligent

4. BoardEffect: Nonprofit and Healthcare Portal

Price: Quote only AI minutes: Yes, AI Smart Minutes Board portal: Yes

BoardEffect (part of Diligent) is a board portal for nonprofits, healthcare organizations and associations. Its AI Smart Minutes, announced January 27, 2026, promises to "turn your notes and meeting transcripts into structured, high-quality minutes in just a few clicks," capturing key takeaways, decisions and action items. The announcement does not mention drafting from recordings.

Who it's for: Nonprofit and healthcare boards that want a portal with minutes drafting built in.

5. OnBoard: Mid-Market Portal

Price: Quote only (Essentials, Premium and Ultimate plans; price depends on tier and number of users) AI minutes: Yes, AI Minutes in the AI Suite Board portal: Yes

OnBoard's pricing page lists AI Minutes as part of its AI Suite, sold as an add-on for any plan and included on Ultimate. The page does not say what AI Minutes drafts from. OnBoard also offers AI Assist Pro (search across resources and minutes) on Premium.

Who it's for: Mid-market boards that want a portal; budget for the AI Suite if AI minutes matter to you.

6. Boardable: Per-User Portal

Price: Published, per user, billed annually: Essentials from $20.99, Professional from $29.99, Professional+ from $35.99 per user per month AI minutes: AI Meeting Minutes & Transcripts on Professional+ Board portal: Yes

Boardable's pricing page describes turning "AI-generated transcripts and summaries into a draft of your minutes," with an AI meeting assistant that joins your meetings. Because pricing is per user, multiply by the number of directors and staff who need seats.

7. Aprio: Board Portal for Associations and Credit Unions

Price: Quote only AI minutes: We found no AI minutes feature advertised as of October 2026 Board portal: Yes

Aprio is a board portal used by associations, credit unions and other organizations, covering board packets, approvals and e-signatures, voting and a document archive. In late 2025 it partnered with DirectorPrep to offer an AI governance advisor (ChatDPQ), which is a guidance tool, not a minutes tool.

The Smart Approach: Match the Tool to the Job

If you need a full portal: choose it on portal features first, then confirm the AI minutes tier or add-on, and ask what the draft comes from. If your meetings are recorded outside the portal's own tools, you may still want a dedicated minutes tool alongside it.

If you mainly need minutes: a dedicated tool plus the document sharing you already have (email, Google Drive, Microsoft 365) is usually enough for school boards, nonprofits, HOAs and hospital boards, at a fraction of a portal's cost.

Using both: BoardBreeze drafts the minutes from the recording, you export to Word or PDF, and you upload the approved minutes to your portal for director review and the record.

Who Should Pay for a Full Board Portal?

Consider a full board portal (Diligent, BoardEffect, OnBoard, Boardable, Aprio) if you have:

Public company requirements. SEC, Sarbanes-Oxley and institutional investor expectations for governance infrastructure.
Complex entity management. Subsidiaries, affiliates or multi-entity governance structures.
Large director groups. Secure communication and document management for many directors.
D&O questionnaire requirements. Annual director disclosure workflows.
Enterprise compliance frameworks. Multi-jurisdictional regulatory requirements.

If none of these apply, a portal may be more infrastructure than you need, and the minutes are the higher-priority investment.

How to Get Started with AI-Generated Minutes Today

Sign up for a BoardBreeze free trial: no credit card required, 15 days
Upload a recording from your most recent board meeting, or paste the link to it
Review the draft against the recording and what you know was decided
Compare the time to how long the minutes took you by hand

Start your free trial

Frequently Asked Questions

Which board portals generate AI meeting minutes in 2026?

Most of the major portals now do, in some form. Diligent Boards drafts minutes from agendas, typed notes, board materials and meeting transcripts, and Diligent Community offers AI-Supported Minutes from livestream captions (February 2026). BoardEffect's AI Smart Minutes (January 2026) turns notes and meeting transcripts into structured minutes. OnBoard sells AI Minutes in its AI Suite add-on, included on its Ultimate plan. Boardable includes AI Meeting Minutes & Transcripts on Professional+. We found no AI minutes feature advertised by Aprio as of October 2026.

What is the best board software for automated minutes in 2026?

If you need a full board portal, choose the portal first and check which tier includes its AI minutes feature. If you mainly need the minutes, a dedicated tool costs far less: BoardBreeze starts at $29.99/month and drafts minutes from an uploaded recording or a pasted meeting link, and ClerkMinutes starts at $99/month billed yearly for local government.

What is the best affordable option for small boards that want AI minutes?

Small boards often get the most value from a dedicated minutes tool plus the document sharing they already have, such as Google Drive or Microsoft 365. BoardBreeze Essential is $29.99/month for meetings up to 3 hours. Full portals are typically quote-only and priced for larger organizations.

Does Diligent Boards generate AI meeting minutes?

Yes, as of 2026. Diligent's board minutes page says its AI auto-generates a first draft of minutes from agendas, typed notes, board materials and meeting transcripts. Diligent Community added AI-Supported Minutes in February 2026 for meetings streamed through its Livestream Manager Pro and Plus packages. Diligent's pages do not say it drafts directly from an audio file you upload.

Can BoardBreeze generate minutes without recording the meeting?

No. BoardBreeze needs the meeting audio: an uploaded recording, a pasted link to the meeting video, or a live in-browser recording. It does not join video calls. Recordings are deleted automatically after 4 days, which shortens the window in which a stored recording could be requested or discovered. See open meeting laws by state.

How long does it take to get AI-generated board minutes?

With BoardBreeze, a 4-hour meeting processes in about 15 minutes and an 8-hour meeting in about 20 minutes. The output is a minutes draft organized by agenda item, which the clerk reviews against the recording before it goes to the board.

Best Board Portal with AI Minutes 2026: What Each One Drafts From